Last updated: 19/06/2026

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1. Introduction

The purpose of this Privacy Policy is to inform users of the Pangearts platform about the methods used for the collection, use, storage, protection and processing of their personal data.

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Pangearts attaches particular importance to respecting privacy and protecting the personal data of its users.

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This Privacy Policy has been established in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of personal data (GDPR), as well as applicable national legislation.

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Use of the website implies acknowledgment of this Privacy Policy.

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2. Data Controller

The data controller responsible for the processing of personal data collected through the Pangearts website is:

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André Baccarat Ilhosa

Legal Status: Sole Proprietorship / Self-Employed Activity

Registered Office Address: [To be completed]

Company Registration Number (BCE): [To be completed]

VAT Number: [To be completed]

Email Address: hello@pangearts.com

Website: https://pangearts.com

 

For any questions relating to the processing of personal data, users may contact Pangearts using the contact details provided above.

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3. Scope

This Privacy Policy applies to all processing of personal data carried out in connection with:

• browsing the website;

• the use of services provided by Pangearts;

• applications submitted through the platform;

• contact requests;

• communications with the Pangearts team;

• publications and listings made on the platform;

• future services that may be offered by Pangearts.

 

This Policy applies to all users, visitors, artists, galleries, cultural institutions, partners, service providers and other persons interacting with the platform.

 

4. Categories of Data Collected

Depending on the circumstances and the services used, Pangearts may collect various categories of personal data.

 

4.1 Identification Data

• surname;

• first name;

• artist name or business name;

• gallery name;

• institution name;

• professional title or capacity.

 

4.2 Contact Details

• email address;

• telephone number;

• postal address;

• city;

• postal code;

• region;

• country of residence or establishment.

 

4.3 Professional Information

Depending on the profile concerned:

• VAT number;

• company registration number;

• administrative information;

• field of activity;

• artistic specialisations;

• areas of expertise;

• professional experience;

• artistic or institutional background.

 

4.4 Application Data

When submitting an application, Pangearts may collect:

• completed forms;

• cover letters;

• portfolios;

• photographs;

• artworks;

• project descriptions;

• curriculum vitae;

• supporting documents;

• links to websites;

• links to professional platforms;

• other information voluntarily provided.

 

4.5 Data Relating to Public Profiles

Members listed on Pangearts may provide information intended for publication on their public profile, including:

• name;

• photograph;

• biography;

• activity description;

• email address;

• telephone number;

• city;

• country;

• postal address;

• VAT number;

• website;

• social media accounts;

• photographs of artworks;

• portfolios;

• presentation content.

 

Such information may be freely accessible to visitors of the website.

 

4.6 Social Media and External Links

Users may provide links to their accounts or pages on third-party services, including:

• LinkedIn;

• Facebook;

• Instagram;

• YouTube;

• TikTok;

• other similar platforms.

 

Pangearts is not responsible for any data processing carried out by these external platforms.

 

4.7 Technical Data

When browsing the website, certain technical information may be collected automatically, including:

• IP address;

• browser type;

• browser language;

• operating system;

• date and time of connection;

• pages visited;

• technical information necessary for the proper functioning of the service;

• security and abuse-prevention data.

 

Such data may be collected directly or through technical service providers involved in the operation of the website.

 

4.8 Data Relating to Contact Persons

In connection with applications submitted by galleries, cultural institutions, schools, companies or other organisations, Pangearts may process the contact details of contact persons provided by the applicant.

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The applicant guarantees that they have obtained all necessary authorisations when transmitting personal data relating to third parties.

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4.9 Data Submitted by Email

Users may provide information, documents, portfolios, photographs, artworks, curriculum vitae or other content by email.

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Information communicated in this manner may be processed and retained under the same conditions as data submitted through the platform's forms when necessary for the management of applications, contact requests or services provided by Pangearts.

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4.10 Artworks and Portfolios

• photographs of artworks;

• videos;

• portfolios;

• artistic descriptions;

• catalogues;

• presentation documents.

 

5. Purposes of Processing

Personal data collected by Pangearts may be used for the following purposes:

 

5.1 Application Management

• receiving applications;

• reviewing submitted files;

• assessing admission criteria;

• communicating with applicants;

• administrative management of applications.

 

5.2 Management of Listed Profiles

• creation of profiles;

• publication of authorised information;

• updating content;

• management of member listings.

 

5.3 Operation of the Platform

• website administration;

• technical maintenance;

• system security;

• prevention of abuse;

• improvement of services.

 

5.4 Communication with Users

• responding to requests;

• processing enquiries;

• user support;

• administrative communications.

 

5.5 Compliance with Legal Obligations

• compliance with legal and regulatory obligations;

• handling requests from competent authorities;

• protection of Pangearts' rights;

• prevention of fraud and abusive conduct.

 

5.6 Future Development of Services

As part of the development of the platform, certain data may be used to facilitate the implementation of new services that remain compatible with the original purposes for which the data were collected.

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6. Legal Bases for Processing

In accordance with the General Data Protection Regulation (GDPR), the processing activities carried out by Pangearts are based in particular on the following legal grounds:

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6.1 Consent

Certain processing activities may be based on the user's consent, particularly when the user:

• voluntarily submits an application;

• provides information intended for publication;

• subscribes to a newsletter or future information service;

• accepts certain cookies or similar technologies where required by law.

 

The user may withdraw their consent at any time where consent constitutes the legal basis for the relevant processing activity.

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6.2 Performance of Pre-Contractual Measures

The processing of certain data is necessary for the review of applications, the assessment of submitted files and communications preceding a possible listing on the platform.

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6.3 Performance of a Contractual Relationship

Where a user is listed on Pangearts or benefits from a service offered by the platform, certain data may be processed in order to ensure the proper functioning of the service.

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6.4 Legitimate Interests

Pangearts may also process certain data on the basis of its legitimate interests, in particular to:

• ensure the security of the website;

• prevent fraud and abuse;

• improve the services provided;

• protect its rights and legitimate interests;

• ensure the administrative and operational management of the platform.

 

6.5 Legal Obligations

Certain data may be processed where necessary to comply with legal, regulatory or administrative obligations.

 

7. Publication of Data on Public Profiles

Pangearts is a platform dedicated to artistic visibility and listings.

 

Consequently, certain information provided by members is intended to be publicly accessible on the internet.

 

Members acknowledge and accept that the following information may in particular be published:

• name or designation;

• photograph or logo;

• biography or presentation;

• email address;

• telephone number;

• city;

• country;

• postal address;

• VAT number;

• website;

• social media accounts;

• portfolio;

• artworks;

• photographs;

• activity descriptions;

• professional information.

 

Published information may be viewed by visitors located in different countries.

 

Profiles, artworks, portfolios, publications and other publicly accessible content may be indexed by search engines, archiving services, online directories, content aggregators or artificial intelligence tools.

 

Pangearts cannot prevent or control all indexing, copying, archiving, listing or reuse operations carried out by third-party services or independent third parties.

 

Due to the international nature of Pangearts, public profiles and information voluntarily published by users may be accessed from any country with internet access.

 

8. Data Retention

Personal data are retained for no longer than is necessary for the purposes for which they were collected, subject to applicable legal retention obligations.

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8.1 Accepted Applications

Data relating to accepted applications may be retained for as long as the member's listing remains active on the platform.

 

8.2 Rejected Applications

Files relating to rejected applications may be retained for a maximum period of twelve (12) months from the date of the rejection decision in order to allow:

• administrative management of applications;

• handling of potential disputes or objections;

• internal analysis of selection procedures.

 

At the end of this period, the relevant data are deleted or anonymised unless otherwise required by law.

 

8.3 Contact Requests

Requests submitted to Pangearts may be retained for the period necessary for their processing and follow-up.

 

8.4 Technical Data

Technical logs and security data may be retained for a reasonable period compatible with security, maintenance and legal compliance requirements.

 

8.5 Verification of Submitted Information

Applications and information submitted to Pangearts may be subject to manual review.

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However, unless expressly stated otherwise, Pangearts does not carry out systematic, exhaustive or independent verification of all information, documents, references or statements provided by applicants or users.

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Pangearts therefore does not guarantee the accuracy, authenticity or completeness of information provided by users.

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9. Deletion of Profiles

Members may request the deletion of their profile and associated data by contacting Pangearts.

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Subject to legal retention obligations and reasonable technical constraints, Pangearts will endeavour to process the request within a maximum period of twenty-one (21) days.

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The deletion of a profile does not necessarily result in the immediate removal of all temporary copies, technical backups or indexing carried out by independent third-party services.

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Certain deleted data may temporarily remain in security backups or technical archiving systems before being permanently removed in accordance with the applicable technical procedures.

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10. Recipients of Data

Personal data may be accessible to:

• the Pangearts management team;

• technical service providers involved in the operation of the website;

• service providers responsible for hosting, maintenance or security of the service;

• competent authorities where required by law.

 

Recipients receive only the information necessary for the performance of their respective duties.

 

11. Data Security

Pangearts implements reasonable technical and organisational measures designed to protect personal data against:

• unauthorised access;

• unauthorised disclosure;

• loss;

• alteration;

• accidental or unlawful destruction.

 

Despite the measures implemented, no computer system or data transmission over the internet can guarantee absolute security.

 

Pangearts therefore cannot guarantee the complete absence of risks associated with the use of digital technologies.

 

12. Processors and Technical Service Providers

Pangearts may use external service providers to perform certain functions necessary for the operation of the platform, including:

• hosting;

• maintenance;

• security;

• statistical analysis;

• forms;

• electronic communications;

• abuse protection services;

• audience measurement tools.

 

These service providers are required to ensure an appropriate level of data protection in accordance with applicable requirements.

 

13. International Data Transfers

Due to the international nature of the platform, certain personal data may be processed, stored or made accessible from different countries.

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Furthermore, certain technical service providers used by Pangearts may be located outside the user's country of residence or may rely on infrastructures distributed across several jurisdictions.

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Where international data transfers take place, Pangearts endeavours to implement the appropriate safeguards provided for by applicable regulations in order to ensure an adequate level of protection for personal data.

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Users acknowledge that viewing public profiles and voluntarily publishing information on the internet may make certain data accessible to persons located in different countries.

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Due to the international nature of Pangearts, public profiles and information voluntarily published by users may be accessed from any country with internet access.

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14. Analytics, Security and Communication Tools

In order to ensure the proper functioning, security and continuous improvement of its services, Pangearts may in the future use various third-party tools or services.

 

These tools may in particular enable:

• analysis of website traffic;

• audience measurement;

• detection of abuse and automated activities;

• protection of forms;

• security of services;

• improvement of user experience;

• distribution of information and communications relating to the platform.

 

The specific operating conditions of these tools, when used, will be detailed in this Privacy Policy and, where applicable, in the Cookie Policy.

 

15. Newsletters and Information Communications

Pangearts may in the future offer information services, newsletters or electronic communications intended to keep users informed about developments relating to the platform.

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Where consent is required under applicable regulations, users will be free to choose whether or not they wish to receive such communications.

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Recipients of these communications may unsubscribe at any time using the procedures indicated in the relevant messages or by contacting Pangearts directly.

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16. Rights of Data Subjects

Subject to the conditions provided by applicable regulations, every data subject has, in particular, the following rights:

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16.1 Right of Access

The right to obtain confirmation as to whether or not personal data concerning them are being processed and, where that is the case, to obtain information regarding such processing.

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16.2 Right to Rectification

The right to request the correction or updating of inaccurate, incomplete or outdated data.

 

16.3 Right to Erasure

The right to request the deletion of certain personal data where the applicable legal conditions are met.

 

16.4 Right to Restriction of Processing

The right to obtain the temporary restriction of certain processing activities in the circumstances provided for by applicable regulations.

 

16.5 Right to Data Portability

The right to receive certain personal data in a structured, commonly used and machine-readable format where the applicable legal conditions are met.

 

16.6 Right to Object

The right to object to certain processing activities under the conditions provided for by applicable regulations.

 

16.7 Withdrawal of Consent

Where processing is based on consent, such consent may be withdrawn at any time without affecting the lawfulness of processing carried out prior to its withdrawal.

 

17. Exercising Your Rights

Any request relating to the exercise of the rights referred to in this Privacy Policy may be sent to:

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hello@pangearts.com

 

Pangearts may, where necessary, request additional information to verify the identity of the requester in order to protect the data concerned.

 

Requests will be processed within the time limits provided for by applicable regulations.

 

18. Minors

The Pangearts platform is primarily intended for artists, professionals, cultural institutions, galleries and other stakeholders in the arts sector.

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Persons who have not reached the age required under the legislation applicable in their jurisdiction must obtain the authorisation of their legal representative before providing personal data to Pangearts.

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If Pangearts becomes aware that data have been collected in violation of the rules applicable to the protection of minors, appropriate measures may be taken to delete or restrict the processing of the data concerned.

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19. Complaints to a Supervisory Authority

Any data subject has the right to lodge a complaint with the competent data protection supervisory authority if they consider that the processing of their personal data does not comply with applicable regulations.

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For processing activities primarily governed by Belgian law, the competent authority is the Data Protection Authority (Autorité de protection des données – APD).

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The exercise of this right does not affect any other administrative or judicial remedies that may be available.

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20. Amendments to the Privacy Policy

Pangearts reserves the right to amend this Privacy Policy at any time in order to take account of:

• developments of the platform;

• the introduction of new services;

• changes in data processing practices;

• applicable legal or regulatory requirements;

• recommendations issued by competent authorities.

 

The applicable version is the version published on the website on the date of consultation.

 

21. Governing Language

This Privacy Policy may be translated into or made available in several languages in order to facilitate access for international users.

 

These translations are provided for information purposes only.

 

In the event of any discrepancy, contradiction, difference in interpretation or translation error between the French version and any other language version of this Privacy Policy, the French version shall prevail and shall be the sole legally binding version.

 

The rights and obligations of users, as well as those of Pangearts, shall be interpreted in accordance with the French version.

 

22. Contact

For any questions relating to this Privacy Policy or the processing of personal data:

 

hello@pangearts.com

https://pangearts.com

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